The organisational structure of ARS BALTICA mirrors the strength of the network: all the ARS BALTICA member states are represented with at least one delegate in the ARS BALTICA Organizing Committee.
The national desks give input to the daily business of ARS BALTICA, which is run by the ARS BALTICA Secretariat, when necessary. At their meetings which usually take place in spring and autumn each year they take strategic decisions.
The national desks are placed in institutions which have both cultural and political functions in their respective countries (e.g. ministries of culture, arts councils, cultural institutes etc.). Owing to this structure the ARS BALTICA Committee Members stay in a close relation to both policy makers and cultural operators. ARS BALTICA reports to the Senior Officials Group for Culture of the Council of the Baltic Sea States
(CBSS) and to the Conferences of Ministers of Culture of the Baltic Sea States.
In the Declaration adopted during the Conference held in Bergen (26-27 September 2005) "[t]he Ministers noted with satisfaction the progress in activity of ARS BALTICA […] The Ministers agreed that ARS BALTICA should continue its work within the framework of the Council of the Baltic Sea States with the goal to promote and deepen mutual cultural understanding and requested ARS BALTICA to discuss its future development."